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ACTUAL CONVOCATION SESSIONS BY PROGRAMME
ACTUAL CONVOCATION SESSIONS BY PROGRAMME
TAR UMT September 2025 Convocation
Congratulations in successfully completing your studies. We would like to celebrate your achievement together with your loved ones in the upcoming Convocation Ceremony in September 2025.
Below are the IMPORTANT DETAILS for your information:
The Graduation Session for September 2025 Convocation are as follows:
Doctorate (GR202405)
Master’s (GR202405, GR202409)
Bachelor Degree (GR202405, GR202409)
Diploma (GR202409, GR202501)
The dates and times for each session are as follows:
All attending graduands MUST register for their Convocation via Student Intranet, adhering to the deadlines for registration and payment as stipulated below:
DEADLINES:
Registration : Monday, 1 September 2025
Payment : Wednesday, 3 September 2025
Listed below are the schedules for each of the sessions and details of the procedures and order of award presentation for the Convocation Ceremony. Please read the instructions carefully and follow these instructions to make the occasion a successful and memorable one for you.
Below is the Convocation schedule according to the programme of study:
COLLECTION AND RETURNING OF CONVOCATION ATTIRE
COLLECTION AND RETURNING OF CONVOCATION ATTIRE
All graduands attending the convocation are required to collect and return the convocation attire based on the following schedules:
Venue: Rooms TA 217 and TA 218, Level 2, TAR UMT Arena, Kuala Lumpur Campus
Please take note that all graduands MUST return the convocation attire by the following dates:
23 September 2025 : for graduands whose convocation is either on 20 or 21 September 2025
30 September 2025 : for graduands whose convocation is either on 27 or 28 September 2025
A late return surcharge on a daily basis will be imposed by Fotorex Holdings Sdn Bhd for convocation attire returned after the stipulated deadline. Failure to return the convocation attire 7 days after the deadline will result in forfeiture of the deposit. Please refer to Fotorex Holdings Sdn Bhd for details.
Graduands who did not collect their convocation attire prior to their convocation date will not be allowed to participate in the ceremony even though they may have paid their convocation fee. Graduands who are not able to collect their convocation attire personally may authorise others to collect on their behalf by filling in one copy of the authorisation form and present it to the Fotorex staff on duty during collection of convocation attire.
Please take note that graduands are not allowed to transfer their convocation attire to their coursemates/ friends.
The deposit of RM 300.00 (Bachelor Degree & Diploma), RM 400.00 (Master’s Degree) and RM 1,000.00 (Doctorate, PhD) will be refunded to graduand’s registered bank account via bank transfer within four weeks after 28 September 2025. Please take note that a full refund of deposit is subject to the returning of the full set of attire in good condition.
The following amount would be deducted from the deposit in the event of losing or damaging of gown, mortar board/bonnet or hood:
Strictly no collection of convocation attire on the convocation day, i.e. on 20, 21, 27 and 28 September 2025
INVITATION CARDS
Each graduand will be given ONE (1) invitation card for 2 guests for entry into Dewan TAR. The invitation card will be issued to you when you collect your convocation attire. Graduands are reminded to pass the invitation card to their parents/guests before the convocation ceremony. All parents/guests must bring along their invitation card for admission into the Dewan TAR. If you are still holding the invitation card on the day of the ceremony, please pass the invitation card to your parents before you proceed to the assembly point. As the seating capacity in the Dewan TAR is limited, entry into the Dewan TAR shall be by invitation card only. Children under 12 years of age are not be permitted into the Dewan TAR. As the Convocation is a formal ceremony, your co-operation is sought to inform your parents/guests to be seated by the following time:
To enable graduands to have a meaningful convocation and be able to share their joy with other relatives and friends, TAR UMT will conduct a live stream of the proceeding of each convocation ceremony on TAR UMT’s YouTube Channel. The live stream will allow graduand’s relatives and friends who are not able to join them on campus to witness the proceeding in real time.
ATTIRE
All graduands are requested to observe the following Dress Code for the convocation ceremony.
Convocation attire for all graduands: Graduation gown, mortar board/bonnet & hood.
Male graduands: Formal attire with collared shirt & tie, socks & dark coloured formal shoes.
Female graduands: Long-sleeved blouse/shirt, skirt below knee length or formal long pants and dark coloured court shoes.
Please take note that casual / short pants, jeans, tights and leggings, t-shirt, sports shoes, sandals and slippers are strictly not allowed.
The convocation ceremony is an official event. All graduands are required to adhere to the dress code guidelines on convocation day; failure to do so, entry into Dewan TAR will not be allowed.
VEHICLE PARKING
Graduands and their parents/guests may park their vehicles at the open Campus car park or paid covered car park at the Arena, subject to parking space availability.
To support TAR UMT’s effort in conducting a smooth and seamless convocation ceremony, all graduands and guests are advised to plan their journey and reach the campus early in order to attend the Convocation session on time.
REGISTRATION OF ATTENDANCE
All graduands participating in the Convocation Ceremony must register their attendance before the ceremony. Please bring along your Identity Card/ Student ID Card for registration. The registration point is located at Pre-Function Room TA 205A, Level 2, TAR UMT Arena. The registration time are as follows:
NAME CARD
Upon registration, each graduand will be given a card indicating his/her name. Please keep the card carefully as you are required to hand over this card to the stage marshall for the Dean of Faculty/ Head of Centre to read your name when you go up the stage to receive your scroll. Graduands without the name card will not be permitted to proceed to the stage.
BRIEFING OF GRADUANDS
After registration, all graduands must proceed to their respective Assembly Point in Pre-Function Room TA 205A, Level 2, TAR UMT Arena to prepare for the Graduand procession into the Dewan TAR. Graduands will then be briefed on the proceeding of the graduation ceremony as follows:
REMINDER TO ALL GRADUANDS
REMINDER TO ALL GRADUANDS
In order to enable the ceremony to be carried out smoothly, you are required to be at the Pre-Function Room TA 205A, Level 2, TAR UMT Arena to register your attendance before 8.15am for morning session and before 1.15pm for afternoon session. In the event if you arrive after the time stipulated above, you will not be allowed to enter the Dewan TAR which will result in you not able to receive your scroll in the Dewan TAR. Therefore, you are advised to plan your travelling arrangements in advance in order to reach the venue punctually.
Graduands are not allowed to bring in personal belongings such as handbag, non-woven bag, drinking bottle, flowers etc into the Dewan TAR. Please hand your personal belongings to your family members. TAR UMT will not be responsible for any loss/damaged items that are left at Pre -Function Room TA 205A or outside the Dewan TAR by graduands.
Graduands and their parents/guests are required to SWITCH OFF their handphones or put them to silent mode during the ceremony.
PROCEDURE DURING THE CEREMONY
The Dean of Faculty/ Head of Centre concerned will present graduands in alphabetical order for the awarding of the scroll. Graduands will be directed by the staff on duty to move in batches to the foot of the steps leading up to the stage to await their turn to receive the scroll.
After presenting your name card to the staff on the stage, proceed immediately to the indicated position when your name is called by the Dean of Faculty/ Head of Centre to receive your scroll. In the unlikely event that there is a mix-up in the names, or your name is omitted, please proceed to receive your scroll. Please follow the instructions given by the staff.
PHOTOGRAPHS
TAR UMT has appointed an Official Photographer to take individual photographs of graduands receiving their scroll. To ensure the smooth progression of the ceremony, guests and parents who wish to take photographs of the graduands can only do so from their seats. ‘Wefie’ or ‘Selfie’ photograph taking with VIP by graduand on the stage is strictly prohibited.
You may collect your photographs from the photographer at Rooms TA 217 and TA 218, Level 2, TAR UMT Arena, Kuala Lumpur Campus on the following dates:
20-21 September 2025 Convocation: 22 – 23 September 2025 (9.00am to 5.00pm)
27-28 September 2025 Convocation: 29 – 30 September 2025 (9.00am to 5.00pm)
Graduands also may make the necessary arrangement to collect their stage photographs one week from their convocation date at Fotorex Holdings Sdn Bhd Pudu outlet (No 62 Jalan Sungei Besi, 57100 Pudu, Kuala Lumpur. Tel: 603-9222 8688 Email : info@fotorex.com) Graduands are advised to collect their photographs within 3 months from their convocation date. Alternately, graduands can request for stage photographs to be posted with an additional postage fee. Please refer to Fotorex Holdings Sdn Bhd during the collection of convocation attire for details.
Each graduand is given a complimentary set of photographs which consists of:
1 X 5R photo – Receiving scroll in full on stage
1 X 8R photo – Receiving scroll in half on stage
1 X 11R photo – Receiving scroll in full on stage
Softcopy images of the 5R, 8R & 11R photographs via email
RECORD OF PROCEEDING OF THE CEREMONY
TAR UMT will record the proceeding of all the convocation ceremonies. You may log in to TAR UMT website at https://www.tarc.edu.my/convo/videogallery.jsp to view the video clips one week after the convocation ceremony.
ENQUIRIES
Should you need further clarifications regarding the Convocation Ceremony, please feel free to email us at convo@tarc.edu.my. Kindly furnish your name as per NRIC, NRIC number, programme of study and contact number in the email.
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